Resource Management Advisor HR

RESOURCE MANAGEMENT ADVISOR - HR(JOB NUMBER: 15148) APPLICATION CLOSING DATE: 07-03-2022, 4:59:00 PM The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting. The Science, Technology and Innovation Directorate (STI), in line with the strategic objectives of the Secretary-General, helps OECD member countries and other key economies build an environment conducive to translating science, technology and knowledge into innovation in order to create economic and social value added.The Management Support Unit (MSU) of STI is looking for an experienced professional in the field of human resources and administration to provide assistance in a large range of tasks associated with personnel management, financial and administrative tasks. The selected candidate will work under the Head of the Management Support Unit of the Directorate. MAIN RESPONSIBILITIES Human Resources * Undertake the management and administration of human resources, in line with OECD staff rules and regulations, ensuring proper and consistent implementation of policies governing staffing management. * Proactively contribute to the management of and advise on recruitment activities (job descriptions, kick-off meetings, written/video interview tests, panel interviews, panel reports, etc.), and workforce planning, ensuring timeliness and efficiency while providing relevant guidance to managers. * Manage and monitor all staff related actions (probationary periods, contract renewals, upgrades, transfers, terminations, etc.) working with Senior Staff to ensure that their staffing needs are met and ensuring that relevant financing options are applied. * Ensure the recruitment and deployment of all staff members is done efficiently, and support their integration; maintain the STI “Welcome Package” up-to-date, and keep developing effective tools that facilitate recruitment and deployment. * Participate in human resources working groups that provide input to the design and enhancement of new software applications. * Contribute along with the Head of the MSU in the preparation of the Directorate’s annual performance evaluation exercise and the Management Review Group (MRG) annual meeting. * Contribute along with the Head of of MSU with HR data and analytics reportings. * Respond to internal and external queries on human resources-related and other administrative matters. Act as a contact point for staff for any administrative/personnel enquiries they may have (arrival/departure procedures, home leave, allowances etc.) and liaise with HRM when appropriate. * Keep abreast of the human resources field’s latest trends * Maintain personnel management files, organisation chart and other files relating to recruitment and human resources. Office space management * Ensure the optimum use of available accommodation for the Directorate. Provide reports to the Director’s office on office requirements. * Liaise with the Conference, Security and Infrastructure Service and the Help Desk on the planning of all office moves. Financial Management and administration * Contribute to the control, authorisation and monitoring of expenditures on the Directorate’s budgets in collaboration with the Budget/Finance Officer. * Contribute in the overall closing of the current year’s accounts and opening of the following year’s accounts. * Contribute to the regular review of STI internal procedures with a view to making HR, administrative, financial and related operations more effective. * Provide advice to the administrative staff of the Directorate on procedures and in the use of financial and administrative systems. * Provide backup assistance in IT matters. IDEAL CANDIDATE PROFILE Academic Background: * A university degree in business or public administration, human resources management, finance or a closely related field, or equivalent experience. Professional Background: * Proven experience in HR administration, budget management and/or general administration in a multicultural environment, preferably gained in an international organisation. * Extensive and relevant experience in the application of administrative and financial procedures, preferably acquired in a large public administration or international organisations. * Knowledge of the structure, processes and regulations of an international organisation would be an advantage. Tools: * Very good command of Microsoft Office applications (Outlook, Word, Excel,) and resource management applications such as SAP, Business Objects, Recruitment Platform, or the ability to very quickly master the use of such applications. Knowledge of PowerBI would be an asset. Languages: * Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level. Key competencies: * For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Drafting skills, Flexible thinking, Teamwork, Client focus, Diplomatic sensitivity, Organisational knowledge, Organisational alignment. * Please refer to the level 2 indicators of the OECD Core Competencies CONTRACT DURATION * Thirteen-month fixed term appointment, with the possibility of renewal. WHAT THE OECD OFFERS * Monthly base salary starting from 4 856 EUR, plus allowances based on eligibility, exempt of French income tax._ _ * Click here to learn more about what we offer and why the OECD is a great place to work. * Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. * Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant. The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities._ _ The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.