Community Liaison Office Administrative Assistant
Detail de l'annonce :
DUTIES
Position fully assists the CLO coordinator in all areas of CLO
responsibilities and provides clerical, administrative and telephone
support. Works with CLO to enhance post morale and provide orientation
and information of interest to the Embassy community. Is also
responsible for planning, organizing and coordinating CLO events and
activities, day trips, bazaars. Maintains and disseminates community
information. Serves all US Government employees and family members,
maintaining and improving quality of life for all Mission members.
When the CLO coordinator is absent, represents CLO at various
committee meetings. A Top Secret clearance is required.
QUALIFICATIONS AND EVALUATIONS
Requirements:
EXPERIENCE: At least three years of administrative, secretarial or
customer-oriented work experience is required.
JOB KNOWLEDGE: Familiarity with the basic structure/function of the
Embassy and various USG agencies and with the Foreign Service living
is required. Must have a general understanding of factors affecting
newly-arrived employees and family members adapting to Paris and
general resources that are available or prior experience which
demonstrates the ability to assist newly-assigned personnel in
adjusting to a new overseas environment
Education Requirements:
Completion of Secondary School is required.
Evaluations:
LANGUAGE (THIS WILL BE TESTED): English (Writing-Reading -Speaking),
Level-3 – Good Working Knowledge is required.
SKILLS AND ABILITIES: Excellent customer service is required. Good
writing/editing skills required. Strong organizational and time
management skills required. Strong written and oral communication
skills required. Ability to initiate and implement various programs.
Ability to interact well with others. Ability to effectively use the
Internet. Ability to use computer word processing, data entry
necessary security clearances through RSO coordinates, events set ups
with GSO, FMO and Cafeteria as needed. Provides clerical and
administrative support as directed by CLO (40%).
Attends various organization meetings as needed including Diversity
and Inclusion, Green Team, EAC, Housing Board, Weekly Administration
and Country Team meetings. Assists with coordinating sponsor and
welcome/orientation program, initiating communication with new
arrivals/bidders to Post. Updates pre-arrival and post-arrival
information, CLO Welcome Flyer. Participates in post welcome
activities (20%).
Ability to obtain and hold a Top Secret clearance.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal
opportunity and fair and equitable treatment in employment to all
people without regard to race, color, religion, sex, national origin,
age, disability, political affiliation, marital status, or sexual
orientation.
Qualifications:
All applicants under consideration will be required to pass medical
and security certifications.
BENEFITS AND OTHER INFO
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and
Third-Country Nationals (TCNs), working at the U.S. Mission in France
may receive a compensation package that may include health,
separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources
Office.
The pay plan is assigned at the time of the conditional offer letter
by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following
hiring preference categories are extended a hiring preference in the
order listed below. Therefore, it is essential that these applicants
accurately describe their status on the application. Failure to do so
may result in a determination that the applicant is not eligible for a
hiring preference.
HIRING PREFERENCE ORDER:
*
AEFM / USEFM who is a preference-eligible U.S. Veteran*
*
AEFM / USEFM
*
FS on LWOP and CS with reemployment rights **
*
IMPORTANT: Applicants who claim status as a preference-eligible U.S.
Veteran must submit a copy of their most recent DD-214 (“Certificate
of Release or Discharge from Active Duty”), equivalent
documentation, or certification. A “certification” is any written
document from the armed forces that certifies the service member is
expected to be discharged or released from active duty service in the
armed forces under honorable conditions within 120 days after the
certification is submitted by the applicant. The certification letter
should be on letterhead of the appropriate military branch of the
service and contain (1) the military service dates including the
expected discharge or release date; and (2) the character of service.
Acceptable documentation must be submitted in order for the preference
to be given.
** This level of preference applies to all Foreign Service employees
on LWOP and CS with re-employment rights back to their agency or
bureau.