Community Liaison Office Administrative Assistant

DUTIES Position fully assists the CLO coordinator in all areas of CLO responsibilities and provides clerical, administrative and telephone support. Works with CLO to enhance post morale and provide orientation and information of interest to the Embassy community. Is also responsible for planning, organizing and coordinating CLO events and activities, day trips, bazaars. Maintains and disseminates community information. Serves all US Government employees and family members, maintaining and improving quality of life for all Mission members. When the CLO coordinator is absent, represents CLO at various committee meetings. A Top Secret clearance is required. QUALIFICATIONS AND EVALUATIONS Requirements: EXPERIENCE: At least three years of administrative, secretarial or customer-oriented work experience is required. JOB KNOWLEDGE: Familiarity with the basic structure/function of the Embassy and various USG agencies and with the Foreign Service living is required. Must have a general understanding of factors affecting newly-arrived employees and family members adapting to Paris and general resources that are available or prior experience which demonstrates the ability to assist newly-assigned personnel in adjusting to a new overseas environment Education Requirements: Completion of Secondary School is required. Evaluations: LANGUAGE (THIS WILL BE TESTED): English (Writing-Reading -Speaking), Level-3 – Good Working Knowledge is required. SKILLS AND ABILITIES: Excellent customer service is required. Good writing/editing skills required. Strong organizational and time management skills required. Strong written and oral communication skills required. Ability to initiate and implement various programs. Ability to interact well with others. Ability to effectively use the Internet. Ability to use computer word processing, data entry necessary security clearances through RSO coordinates, events set ups with GSO, FMO and Cafeteria as needed. Provides clerical and administrative support as directed by CLO (40%). Attends various organization meetings as needed including Diversity and Inclusion, Green Team, EAC, Housing Board, Weekly Administration and Country Team meetings. Assists with coordinating sponsor and welcome/orientation program, initiating communication with new arrivals/bidders to Post. Updates pre-arrival and post-arrival information, CLO Welcome Flyer. Participates in post welcome activities (20%). Ability to obtain and hold a Top Secret clearance. EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. Qualifications: All applicants under consideration will be required to pass medical and security certifications. BENEFITS AND OTHER INFO Benefits: Agency Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in France may receive a compensation package that may include health, separation, and other benefits. For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office. Other Information: HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. HIRING PREFERENCE ORDER: * AEFM / USEFM who is a preference-eligible U.S. Veteran* * AEFM / USEFM * FS on LWOP and CS with reemployment rights ** * IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.