Luxury Coordinator

ABOUT SOTHEBY'S Established in 1744, Sotheby's is the world's premier destination for art and luxury. Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others. * Specific duties & responsibilities will include but are not limited to: * PROPERTY MANAGEMENT * Proactively coordinate the receipt of property: gather deposits form, liaise with the admin and the registrar team to ensure the property is registered in the system and placed in the safe * Coordinate property movement including site transfers, local transfers, temp releases, transfer to third party, and hand carries, property release (return to vendor or purchase to buyers), liaise with admin for each property movement to update the system accordingly, get approval from Security for external ad hoc property movement * Maintain accurate records of departments inventory (Watches, Handbags, Sneakers) * Manage Photography and Restoration needs for sale including liaising with photographers, the editing team, the workshop or restorer, preparing the items for photography (clean watches before), taking extra pictures of the photography during the cataloguing process in advance of client requests * Ensure that product photography is executed properly following the department guidelines * Check compliance database for each lot consigned (Art Loss Register) EXHIBITIONS * Before the pre-sale exhibition: provide information regarding display cabinet and forms required, assist with Watches/Handbags/Sneakers handling and display into the showcases, and placing items in to the safe for overnight storage * Liaise with the Specialists and the Operations and Marketing teams to ensure that the Galleries are properly set up for the public view * Prepare other exhibition material: lot cards, property check lists, copies of condition reports and certificates binders * During the exhibition provide support, including but not limited to answering client enquiries, sending condition reports to clients, taking additional photographs or videos of the lots * Assist with gathering information for pre-auction meetings on the highlights of the sale * Schedule and maintain appointment calendar for dealers attending dealer viewing * Work closely, efficiently, and effectively with other specialist departments, particularly Client Service and Operations during this time * Collaborate with Client Development to find previous bidders in past sales to support clients targeting * Assist the Specialists during the exhibitions and events * Travelling exhibition : Liaise with Specialists and Shipping teams to co-ordinate property and location OTHER DUTIES * Assisting the department with valuations and appraisal projects, including data entry * Contribute to cataloguing when required * Maintain and organize valuation folders on the departments server * Contribute to provide assets for Marketing and Press purpose (images, sales overview, lot details) * Work collaboratively with other teams and regional offices to facilitate smooth handoff of information and positive client experiences QUALIFICATIONS * Educated to degree level or equivalent * Experience of auction and/or retail in either Watches, Handbags or the Sneakers sector * Fluent in English * Possess excellent communication skills, both written and spoken * Ability to prioritise and work to multiple deadlines on multiple tasks, excellent organisation skills. * Ability to work well under pressure, and a flexible approach to a wide range of tasks * Computer literate; excellent knowledge of Word and Excel is essential Highest levels of attention to detail * Security conscious * The ability to work effectively individually and in a team and to 'pitch in' when required * A commitment to an exemplary level of client service * Self-motivated with enthusiasm to learn Candidate Privacy Notice *_ The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates._* Job Type: Full-time